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+++ appoint:start:after [2024/07/31 10:59] (current)
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-**Observatory (STRW) account and e-mail address**\\
-On your first working day, the Observatory IT office will set up your Observatory account and e-mail address. Please contact Erik Deul in room HL407 or by email: __deul@strw.leidenuniv.nl__
+**Accessibility **\\
+During the contract preparation period, you will receive an email from the university asking you to apply for a LU card. Please do so as soon as possible. After uploading a photo of you, there will be no confirmation sent from the system. The card should be sent within 2 weeks to your home address (only if you have a Dutch address). If your home address is outside of the Netherlands, you can collect your LU card at the Service Desk of Faculty of Science on the ground floor (near reception) on your first day. The secretariat can assist you with this.
+If you need extended access to the building (weekdays until 11 pm, weekend from 8 am to 6 pm), you can obtain a request form at the Observatory secretariat after you have attended the safety instructions meeting, organized by the Faculty once a month - new employees and long term guests will automatically receive an invitation for this meeting.
+If you need access to one to the Laboratories, your supervisor should contact the Institute Manager beforehand:  <operations@strw.leidenuniv.nl>
+If you need access to one of the faculty parking areas, please consult the faculty website: https://www.staff.universiteitleiden.nl/buildings-and-facilities/facilities/parking/parking-places
 **BSN (social security) number & Dutch bank account**\\
 The Service Centre International Staff will make an appointment for you at your local town hall  to register as a citizen and apply for a BSN number. You will need the BSN number to open a bank account in the Netherlands.
-For more information, check the information in the HR pages on the university website:  https://www.staff.universiteitleiden.nl/human-resources/international-staff/insurances/health-insurance/science/leiden-observatory?cf=science&cd=leiden-observatory or contact the Service Centre International Staff (SCIS):  (071) 527 7300 or __scis@leidenuniv.nl__
+For more information, check the information in the HR pages on the university website:  https://www.staff.universiteitleiden.nl/human-resources/international-staff/insurances/health-insurance/science/leiden-observatory?cf=science&cd=leiden-observatory\\
+or contact the Service Centre International Staff (SCIS):  ☎ 071-5277300 or <scis@leidenuniv.nl>
 **30% tax facility – for non-Dutch employees**\\
 Under certain conditions the first 30% of salary are tax free if you are an employee from abroad. For more information, check the information in the HR pages on the university website: https://www.staff.universiteitleiden.nl/human-resources/conditions-of-employment-salary-and-allowance/salary/30-ruling/science/leiden-observatory?cf=science&cd=leiden-observatory
-The Service Centre International Staff (SCIS) is responsible for handling the application for the 30% facility: (071) 527 7300 or __scis@leidenuniv.nl__
+The Service Centre International Staff (SCIS) is responsible for handling the application for the 30% facility: ☎ 071-5277300 or <scis@leidenuniv.nl>
-**Access to buildings, rooms, laboratories and parking areas with the Leiden University identity card (LUCard)**\\
-A LUCard is needed to enter the Oort and Huygens buildings after working hours (8am – 8pm) and to access a number of rooms, laboratories and the University parking areas. Every university employee will automatically get a LU card at the start of their appointment. You need to activate the LU card online, after which you can collect your physical LUCard at the Science Faculty Service Desk in the Gorlaeus building: opening hours 9 am-3:30 pm.\\
-If you need 24/7 access to the Huygens or Oort building, you can obtain a request form at the Observatory secretariat in room Oort 465 after you have attended the safety instructions meeting, organized by the Faculty once a month (bring you LU card) - new employees and long term guests will automatically receive an invitation for this meeting.
+**New laptop or desktop**\\
+Discuss this with your supervisor, and send an email with specifications and SAP number to the Observatory IT Office: <helpdesk@strw.leidenuniv.nl>
-If you need access to one to the Laboratories, your supervisor should contact the Institute Manager beforehand:  __gerstel@strw.leidenuniv.nl__
+**Coffee card**\\
+New employees will be given a personal coffee card which can be used for the coffee machines in the pantries.\\ -	In case of loss or theft, please contact the secretariat immediately. \\ -	At the end of your contract you need to return the card to the Observatory secretariat.
+**Introduction program / Safety training - Faculty of Science**\\
+Newcomers will  automatically receive an invitation for the introduction program and safety training from the Science Faculty secretariat by email. This event is organized once per month for all new employees of the Science Faculty, please register with the faculty secretariat. \\ -	Safety training is mandatory for acquiring extended access to Oort/Huygens buildings and access to laboratories.
-If you need access to one of the faculty parking areas, please consult the faculty website: https://www.staff.universiteitleiden.nl/buildings-and-facilities/facilities/parking/parking-places

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