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--- finance:faq [2025/12/03 15:32]
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+++ finance:faq [2025/12/03 15:50] (current)
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-**What is the difference between BAS InSite and AFAS?\\
+**What is the difference between BAS InSite and AFAS?**\\
-Within Leiden University, we’re working on further development of our administrative services. As part of the broader ‘Building on Collaboration’ (Bouwen aan Samenwerking: BAS) change approach, the AFAS InSite system will be introduced here and will be known by the name: Basic Administration System InSite | BAS InSite. \\
+The new administrative system that will be introduced at Leiden University will be known by the name: BAS InSite (Basic Administration System InSite). AFAS is the name of the company that supplies this new system.\\
-BAS InSite is the part of the AFAS platform that facilitates and secures the processes. My InSite is the personal portal for staff members to access this functionality. In this way, we create a clear distinction and distance from the supplier’s organisation name. \\
-**What will happen with the SAP numbers that we use for expense claims and invoices?\\
+**What will happen with the SAP numbers that we use for expense claims and invoices?**\\
-The SAP numbers will no longer be used, because we are transitioning from SAP to the new BAS InSite administration system. These numbers will be replaced by a new system of reference numbers. More information about this will be available in December. \\
+The SAP numbers will no longer be used, but will be replaced by a new system of reference numbers. More information about this will be available in December. \\
+**How will suppliers be informed about the transition to BAS InSite?**\\
+For all the large suppliers, the process of informing them will be organised centrally, and information will be sent directly by the ASSC Financial department. For the smaller suppliers that you contact directly yourself, there is standardised information available, which you can find [[https://www.staff.universiteitleiden.nl/preview/vr/bas-insite/invoices?cf=science&cd=leiden-observatory|here]].
-**How will suppliers be informed about the transition to BAS InSite?\\
-The suppliers used by the university will naturally be kept informed about the relevant changes that we’re implementing and what these changes will mean for them.  \\
-For all the large suppliers, the process of informing them will be organised centrally, and information will be sent directly by the ASSC Financial department. For the smaller suppliers that you contact directly yourself, we have standardised information available, which you can send to them. You can find more information on the Invoices web page.

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