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--- finance:faq [2026/01/07 15:15]
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+++ finance:faq [2026/01/28 16:29] (current)
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 **What will happen with the SAP numbers that we use for expense claims and invoices?**\\
-The SAP numbers will no longer be used, but will be replaced by a new system of reference numbers. More information about this will be available in December. \\
+The SAP numbers will no longer be used, but will be replaced by a new system of reference numbers. You should have received an email with the new number in December. If you are in doubt about which number to use, please contact Robin at [[imassist@strw.leidenuniv.nl]]  \\
 **How will suppliers be informed about the transition to BAS InSite?**\\
@@ Line 19: / Line 19: @@
 When you go to My InSite > Expense claims, you have to choose between three options:\\
--	<u>Expense claims<u>: choose this option for your personal expense claims (travel, trainings, etc.) if the BAS number that you received in December starts with 1907 or 2010. There is no field that asks you for the number, because the costs will automatically go to the number that your salary is paid from. This is the same number that you received in December. \\
+  * **Expense claims on employment contract/dienstverband**: Do **not** choose this option. \\
--	**Project expense claims**: choose this option for all costs that should go on a project/grant. If the number that you received in December starts with a V, then choose this option for your personal expense claims (travel, trainings, etc.). Make sure that you enter the right project number. \\
+  * **Expense claims on project**: Choose this option for all costs that should go on a project/grant. If the number that you received in December starts with a V or with 2010, then choose this option for your personal expense claims (travel, trainings, etc.). Make sure that you enter the right project number. \\
--	**Departmental cost centre claims (kostenplaatsdeclaraties)**: Choose this option if you need to make any claims that should not go on a project, and that should also not go on the BAS number that your salary is paid from. For example, this can be the case when you pay for a dinner with a colloquium speaker, or make any other expenses for the institute in general. If this applies to you, you should already have received the relevant BAS numbers. If this is not the case, please ask Robin. \\
+  * **Expense claims on other cost centre**: Choose this option for all non-project expenses. You can use this option for your personal expense claims (travel, trainings, etc.) if the BAS number that you received in December starts with 1907. You can also choose this option if make any other expenses for the institute in general, for example when you pay for a dinner with a colloquium speaker. Make sure that you enter the right number.
+**Why can I only see the webpage in Dutch?**\\
+The translation is still under development, hopefully this should be resolved soon!
+**Why is the hourly component added to my expense claim?**\\
+It has become clear that the hourly component is maximised for travel expense claims in BAS InSite. Currently, in the system it is not possible to manually reduce this to 0 like in SAP. This would have a significant impact on how we can spend our limited travel budget. We are still looking into this, so if your travel expense claim is not urgent, please wait to submit it until 1 February. We will provide an update on this as soon as possible.
-If you are in doubt which option to choose, please ask Robin at [[imassist@strw.leidenuniv.nl]]\\

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