If you have a guest or visitor who will be coming to the Observatory, please notify the Observatory secretariat. Our secretaries can provide the visitor with a visitor card and coffee card, and arrange a desk and/or a computer account if needed. Check the information below to see what action you need to take.
For guests visiting the Observatory for a maximum of 7 days, no official registration in the Observatory guest system is required, but please send an email to secretaries@strw.leidenuniv.nl at least 1 week prior to the visit and indicate in the mail which facilities are needed.
For Dutch / EU guests who are visiting the Observatory for 7 – 30 days, registration in the Observatory guest management system is required. Please send an email at least 1 month prior to the visit to secretaries@strw.leidenuniv.nl and our secretaries will take care of the registration.
For the registration they will need:
For Dutch / EU guests who are visiting the Observatory for longer than 30 days, registration with HR is also required. Please send an email secretaries@strw.leidenuniv.nl to notify the secretariat at least 1 month prior to the visit. The secretariat will take care of the registration via the service portal of the Personal Shared Service Center (PSSC). The PSSC will contact the visitor by email and will ask to upload their CV and a copy of their ID. Information about the visitor’s home address is also required.
For the registration the secretariat needs the following information:
For NON-EU guests who are visiting the Observatory for 7 days or longer, registration with HR is required. Please send an email to secretaries@strw.leidenuniv.nl to notify the secretariat at least 3 months prior to the visit. After registration with HR, SCIS (Service Centre International Staff) will decide if the guest will need a visa/work permit. This can be a time consuming process, that's why we would like to stress the importance of an early registration!
For the registration the secretariat will need: