The Observatory secretariat manages a number of facilities for Observatory employees (scientific staffs, PhDs, postdocs, support).
Main contact person for facilities is Nancy Zhou, room BE.4.02: secretaries@strw.leidenuniv.nl or ☎ 5737.
It is the responsibility of everyone at the Observatory to keep the Kaiser Lounge tidy. This includes loading/unloading dishwasher and returning trays, cutlery and dishes to the canteen downstairs.
You can store food and drinks in the fridge. Warning: items that have passed the expiration date will be removed and thrown away.
For ordering replacement furniture / white board, etc. for your office, contact Eric van der Kraan: ☎ 8444 or helpdesk@strw.leidenuniv.nl
For questions about necessary repairs in offices, contact Nancy Zhou: secretaries@strw.leidenuniv.nl
The secretariat (room BE.4.02) has a wide range of office supplies, which you can use.
There are several meeting rooms in the Observatory area specifically for ourselves and several general purpose meeting rooms elsewhere in the building. You can either have our secretariat book you a room, our you can do it yourself.
For information on the UL based reservation system, please have a look at our helpdesk wiki page: Go to the helpdesk website, choose under Computer Documentation → Sterrewacht Leiden. Click Latest news → Reserve meetingrooms GOB
or go directly to: https://helpdesk.strw.leidenuniv.nl/wiki/doku.php?id=strw:meetingroom
If you have questions regarding equipment in meeting rooms (beamers, conference phone, skype tool etc.), contact the Observatory IT group: Eric van der Kraan, ☎ 8444 or helpdesk@strw.leidenuniv.nl
If you need catering for your meeting, send a detailed request to secretaries@strw.leidenuniv.nl, including SAP number.
If you want to send a standard letter by regular mail, you can put it at the Reception in the Huygens building on the ground floor. Make sure that you stick the Observatory barcode on the backside and the label with the return address on the front of your letter. These can be collected at the Secretariat.
If you need to send a package by courier, contact the Secretariat. Make sure you have a SAP number for the costs involved.
You can contact Nancy Zhou for sending out posts and packages secretaries@strw.leidenuniv.nl.
The printers locate in BW3 and BW4. The papier is refilled on a daily basis. When the printer is out of order (no paper / new toner), you can contact the secretariat secretaries@strw.leidenuniv.nl. As this is a faculty service, the secretaries need to contact the Service Desk.
Observatory offices have one landline connected telephone per room. If you have questions about your phone number or how activate or to log into the telephone, contact Nancy Zhou secretaries@strw.leidenuniv.nl.
The regular opening hours of Gorlaeus building are: Monday to Friday from 07:00 to 20:00.
If you need extra access to the building:
- Ask your supervisor for permission;
- You have participated in the Introduction session of the Faculty and you are aware of the safety procedures;
- Come to the Secretariat with your LU card. You will need to fill out a form to request additional access rights at the secretariat.
Extra access rights can be granted on institute level for access during work days until 23:00, and in weekends between 08:00 to 18:00 hrs. If 24 hour-access is needed, this should be discussed with the institute manager, and additional approval of the form is needed from the faculty board.
If you would like to pray or meditate, you can use one of the quiet rooms from Faculty of Science. The nearest quiet room is in room CM.1.19. You can ask the secretariat to apply for the access right to your LUcard.
Room EM.4.03. You can ask the secretariat to apply for the access right to your LUcard.