If you have a guest or visitor who will be coming to the Observatory, please check the flow chart for the required actions you need to take. In case the visit is for at least 7 days, guest registration is always required.
For guests visiting the Observatory shorter than 7 days, no registration is required.
In case the visitor is coming for the purpose of a scientific meeting, a job application or a Lorentz workshop and therefore needs facilities like a desk and computer account, please send an email to secretaries@strw.leidenuniv.nl 1 week prior to the visit. Please indicate in the mail which facilities are needed.

For Dutch / EU visitors who are visiting the Observatory for 7 – 30 days, registration in our guest management system is required. Please send a mail to secretaries@strw.leidenuniv.nl to notify the secretariat about this visit and the secretariat will take care of the registration. Please send the mail preferably 1 month prior to the visit.

For Dutch / EU visitors who are visiting the Observatory for longer than 30 days, registration with HR is required. Please send an email secretaries@strw.leidenuniv.nl to notify the secretariat about this visit – the secretariat will take care of the registration via the service portal of the Personal Shared Service Center (PSSC). The PSSC will contact the visitor by email and will ask to upload their CV and a copy of their ID. Information about the visitor’s home address is also required.

For NON-EU visitors who are visiting the Observatory for 7 days or longer, registration with HR is required. Please send an email to secretaries@strw.leidenuniv.nl to notify the secretariat about this visit – the secretariat will take care of the registration in the service portal of the Personal Shared Service Center. The PSSC will contact the visitor by email and will ask to upload their CV and a copy of their ID. Information about the visitor’s home address is also required.