Graduation
Please check website for PhD defense regulations and the graduation ceremony. Graduate School of Science: (071) 527 6855 or gsoffice@science.leidenuniv.nl

Graduation bonus
The Observatory contributes a graduation bonus on the following conditions:

• 500 Euro is offered to those who finish the PhD project within 4 years. The date that counts is the date of submitting your thesis to the printer.
• When the thesis is completed in the fifth year, there will be a bonus of 250 Euro (instead of 500).

Expense claims can be submitted either in SAP Self Service (only possible before the end of your contract) or a PNIL statement of expenses form for 'staff not employed' that can be found here: https://hop.leidenuniv.nl/sap/bc/ui5_ui5/sap/yul_dec_appl/index.html?sap-client=400&sap-language=EN Please use the SAP number that you normally use for travel. In case you do not know what SAP number to use, please contact Jacqueline van Rooijen: heijsman@strw.leidenuniv.nl. NB: The Graduation bonus can only be awarded to people that fill in an expense claim form no later than 1 month after the graduation ceremony.

Subsidy for thesis printing and distribution of thesis
There are two sources for a subsidy of the costs for thesis printing: 1. The UB (Library) offers a compensation of 500 Euro if you provide them with an electronic copy and license of your thesis. Please read the information on the following website carefully: https://www.library.universiteitleiden.nl/researchers/submitting-your-phd-dissertation 2. Leiden Observatory can provide a subsidy of maximum 900 Euro towards the costs of the printing of a PhD thesis, on the following conditions: - The author presents an Observatory colloquium before the PhD defense. This informs everyone about the results of the thesis project, and has the added advantage that the graduate student can practice fielding questions in advance of the real ceremony. - The author offers copies of the thesis to local staff, including all fellow graduate students and 5 copies for the secretariat. Additionally a number of PhD theses are distributed to senior staff astronomers in other departments in The Netherlands. The author is expected to organize the mailing - address labels can be obtained from the secretariat: seretaries@strw.leidenuniv.nl - The electronic version of the PhD thesis (.pdf or .ps) is made available for the Observatory archive (deul@strw.leidenuniv.nl). - The author should apply for subsidy towards the thesis costs with the University Library (500 Euro) and if possible other funds before requesting a subsidy of the Observatory. The subsidy cannot exceed the total amount of printing costs minus other contributions (UB). Expense claims can be submitted either in SAP Self Service (only possible before the end of your contract) or the PNIL statement of expenses form for 'staff not employed' that can be found on: https://hop.leidenuniv.nl/sap/bc/ui5_ui5/sap/yul_dec_appl/index.html?sap-client=400&sap-language=EN

Please attach a copy of the invoice of the thesis printing and provide information about contributions from other sources. Please use the SAP number that you normally use for travel. In case you do not know what SAP number to use, please contact Els Heijsman: heijsman@strw.leidenuniv.nl. NB: The subsidy for the thesis printing can only be awarded to people that fill in an expense claim form no later than 1 month after the graduation ceremony.