The Graduate School Office manages the administrative process of the PhD program. All PhD students need to register with the Graduate School of Science within 3 months after start of contract via LUCRIS – the digital system for the registration of all formal steps regarding admission, progress, and graduation during the PhD track. For information about admission procedures, please check the website of the Graduate School: Graduate School

Contact: (071) 527 6855 or gsoffice@science.leidenuniv.nl

Graduation
Please check website for PhD defense regulations and the graduation ceremony. Graduate School of Science: (071) 527 6855 or gsoffice@science.leidenuniv.nl

Graduation bonus
The Observatory contributes a graduation bonus on the following conditions:
* 500 Euro is offered to those who finish the PhD project within 4 years. The date that counts is the date of submitting your thesis to the printer.
* When the thesis is completed in the fifth year, there will be a bonus of 250 Euro (instead of 500).

Expense claims can be submitted either in SAP Self Service (only possible before the end of your contract) or a PNIL statement of expenses form for 'staff not employed' that can be found here: https://hop.leidenuniv.nl/sap/bc/ui5_ui5/sap/yul_dec_appl/index.html?sap-client=400&sap-language=EN
Please use the SAP number that you normally use for travel. In case you do not know what SAP number to use, please contact Els Heijsman: heijsman@strw.leidenuniv.nl.

NB: The Graduation bonus can only be awarded to people that fill in an expense claim form no later than 1 month after the graduation ceremony.