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--- appoint:phd:pbc_rog [2023/12/22 08:39]
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+++ appoint:phd:pbc_rog [2024/02/02 14:16]
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 **1st year PhD’s:**\\
-Since PhD contracts are initially for 1 year, the 1st PhD interview is an important evaluation point for continuing the project. Continuation of the project is the outcome in the vast majority of cases, and in these cases the PBC will advize extending the contract to the full 4 years. In a very small number of cases doubts arise; since these cases are few, they are handled on a case-by-case basis, the intention being to find a path forward that is in the best interest of the candidate. In these cases, a course of action may be defined that should bring the project back on track within about 3 months, and which will be evaluated after this period. The "6-months interview" with the PBC takes the form of a presentation (approximately 30 minutes) by the candidate, where the subject, context, approach, approximate steps and schedule and (if available) first results are outlined, to an audience consisting of 1 of the PBC chairs, 1 staff member with knowledge of the field, and the PhD supervisors. The committee will discuss these plans with the candidate, and will also talk to the candidate and the supervisors separately. Finally, the PBC will write a concise report which will be sent to the candidate and the supervisors. Both this report and the presentation slides (which together form the annual report) need to be submitted by the supervisor in Self Service, together with a Results & Development form.
+Since PhD contracts are initially for 1 year, the 1st PhD interview is an important evaluation point for continuing the project. Continuation of the project is the outcome in the vast majority of cases, and in these cases the PBC will advise extending the contract to the full 4 years. In a very small number of cases doubts arise; since these cases are few, they are handled on a case-by-case basis, the intention being to find a path forward that is in the best interest of the candidate. In these cases, a course of action may be defined that should bring the project back on track within about 3 months, and which will be evaluated after this period. The "6-months interview" with the PBC takes the form of a presentation (approximately 30 minutes) by the candidate, where the subject, context, approach, approximate steps and schedule and (if available) first results are outlined, to an audience consisting of 1 of the PBC chairs, 1 staff member with knowledge of the field, and the PhD supervisors. The committee will discuss these plans with the candidate, and will also talk to the candidate and the supervisors separately. Finally, the PBC will write a concise report which will be sent to the candidate and the supervisors. Both this report and the presentation slides (which together form the annual report) need to be submitted by the supervisor in Self Service, together with a Results & Development form.
 **PBC interviews in later years:**\\
-After the first year the PBC evaluates the progress of each PhD student once a year, based on a written progress report submitted by each candidate. The progress report must be written using a template which will be supplied by email. It is expected that this report be discussed with the supervisors prior to submitting it. The completed form must be sent to Alina Vink avink@strw.leidenuniv.nl at least two working days prior to the interview. During the interview the PBC will first discuss progress with the PhD student (20 minutes), without the presence of the supervisors, and will then speak with the supervisors, without the presence of the PhD student. The PBC will provide feedback in the form of a report, which will be sent to the candidate and the supervisors. This report may contain recommendations concerning the project, which, together with the rest of the report, must be discussed by the PhD student and the supervisors. Both the progress report and the PBC report need to be submitted by the supervisor in Self Service together with a Results & Development form. \\
+After the first year the PBC evaluates the progress of each PhD student once a year, based on a written progress report submitted by each candidate. The progress report must be written using a template which will be supplied by email. It is expected that this report be discussed with the supervisors prior to submitting it. The completed form must be uploaded in the database https://jobs.strw.leidenuniv.nl/2024/pbc at least two working days prior to the interview. During the interview the PBC will first discuss progress with the PhD student (20 minutes), without the presence of the supervisors, and will then speak with the supervisors, without the presence of the PhD student. The PBC will provide feedback in the form of a report, which will be sent to the candidate and the supervisors. This report may contain recommendations concerning the project, which, together with the rest of the report, must be discussed by the PhD student and the supervisors. Both the progress report and the PBC report need to be submitted by the supervisor in Self Service together with a Results & Development form. \\
 **Contact: Alina Vink, secretariat STRW avink@strw.leidenuniv.nl**\\

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