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--- facilities:general [2020/09/01 16:08]
verhoeven
+++ facilities:general [2024/05/01 12:30]
nzhou
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 ======Facilities======
-The Observatory secretariat manages a number of facilities for Observatory inhabitants. Main contact person for facilities is Monica Lamers, room Oort 465: __secretaries@strw.leidenuniv.nl__ or ☎ 5737.\\
+The Observatory secretariat manages a number of facilities for Observatory employees (scientific staffs, PhDs, postdocs, support).
+Main contact person for facilities is Nancy Zhou, room BE.4.02: <secretaries@strw.leidenuniv.nl> or ☎ 5737.\\
-**Meetings**\\
-Meeting rooms can only be booked by the secretaries.\\
-The following rooms can be booked:\\
--	 531  (Oort room, Oort building 5th floor) Please collect & return key to the secretariat\\
--	 1104 (Huygens 11th floor, LU-card access only)\\
--	 422  (Huygens 4th floor)\\
--	 414  (Huygens 4th floor)\\
-Please note that rooms 111 and 411 (computer class rooms) can only be booked by the Education Office.
+===Pantries===
+There are three pantries within the Observatory that can be used. BW.3.38a on the third floor; BW.4.38a & BM.4.23 (Kaiser Lounge) on the fourth floor.
-If you need catering for your meeting, please send a detailed request to __secretaries@strw.leidenuniv.nl__,  including SAP number.
+Each pantry is facilitated with a coffee machine, a dish washer and a fridge. The secretaries refill tea bags, dishwash tablets, dishwash liquid, sugar, creamer and dishcloth regularly.
-If you have questions regarding equipment in meeting rooms (beamers, conference phone, skype tool etc.), please contact the Observatory IT group: Eric van der Kraan, ☎ 8444 or __helpdesk@strw.leidenuniv.nl__\\
-A conference phone is available in the Oort room and HL1104
+It is the responsibility of __**everyone**__ at the Observatory to keep the pantries tidy. This includes loading/unloading dishwasher and returning trays, cutlery and dishes to the canteen downstairs. Please do not leave dirty dishes and cutleries in the sink.
-**Phones**\\
+You can store food and drinks in the fridge. Warning: items that have passed the expiration date will be removed and thrown away.
-Observatory offices have one landline connected telephone per room. If you have questions about your phone number or how activate or to log into the telephone, please contact Monica Lamers:  __secretaries@strw.leidenuniv.nl__.
-**Kaiser Lounge**\\
-It is the responsibility of all at the Observatory to keep the Kaiser Lounge tidy. This includes loading/unloading dishwasher and returning trays, cutlery and dishes to the Huygens canteen downstairs.
-You can store food and drinks in the fridge. Please label your items with your name. Please note that items that have passed the expiration date will be removed and thrown away.
+===Office equipment and stationary===
-If you have a question about the pigeon holes, please contact Monica Lamers: __secretaries@strw.leidenuniv.nl__.
+For ordering replacement furniture / white board, etc. for your office, contact Eric van der Kraan: ☎ 8444 or <helpdesk@strw.leidenuniv.nl>\\
+For questions about necessary repairs in offices, contact Nancy Zhou: <secretaries@strw.leidenuniv.nl>
-**Office supplies/stationery**\\
+The secretariat (room BE.4.02) has a wide range of office supplies, which you can use.\\
-The Observatory secretariat has a supply of pens, pencils, notebooks, envelopes, staplers and staples, and the like. You can come in and fetch what you need when the door of the secretariat is open.
-**Office keys**\\
+===Meetings rooms===
-If you need a key to an office, please contact Monica Lamers: __secretaries@strw.leidenuniv.nl__ or walk by the secretariat.
+There are several meeting rooms in the Observatory area specifically for ourselves and several general purpose meeting rooms elsewhere in the building.
+You can either have our secretariat book you a room, our you can do it yourself.
-**Mail**\\
+Overview of meeting rooms and manual:
-If you want to send a standard letter by regular mail, you can put it in the tray on the shelf in the large cupboard in the Kaiser Lounge. The secretaries will take them down to the reception on the ground floor for you. Please make sure that you stick the Observatory barcode on the backside and the label with the return address on the front of your letter.
+https://helpdesk.strw.leidenuniv.nl/wiki/doku.php?id=strw:meetingroom
-If you need to send a package by courier, please contact the secretariat. Make sure you have a SAP number for the costs involved.
+If you have questions regarding equipment in meeting rooms (beamers, conference phone, skype tool etc.), contact the Observatory IT group: Eric van der Kraan, ☎ 8444 or <helpdesk@strw.leidenuniv.nl>\\
-**Printers**\\
-When the printer (4th floor Oort or 5th floor Huygens) is out of order (no paper / new toner), please contact the secretariat. As this is a faculty service, the secretaries need to send an email to the Science Service Desk.
-**Office issues**\\
+===Catering===
-For ordering replacement furniture / white board, etc. for your office, please contact Eric van der Kraan: ☎ 8444 or __helpdesk@strw.leidenuniv.nl__\\
+If you need catering for your meeting, send a detailed request to <secretaries@strw.leidenuniv.nl>, including SAP number.
-For questions about necessary repairs in offices, please contact Monica Lamers: __secretaries@strw.leidenuniv.nl__
-**24/7 Access to Oort/Huygens building**\\
-The regular opening hours of the Oort/Huygens building are: Monday to Friday from 8am to 8pm.
-If you need 24/7 access to the building:\\
+===Letters & Packages===
+If you want to send a standard letter by regular mail, you can put it at the Reception in the Huygens building on the ground floor. Make sure that you stick the Observatory barcode on the backside and the label with the return address on the front of your letter. These can be collected at the Secretariat.
+If you need to send a package by courier, contact the Secretariat. Make sure you have a SAP number for the costs involved.
+You can contact Nancy Zhou for sending out posts and packages <secretaries@strw.leidenuniv.nl>.
+===Printers===
+The printers locate in BW3 and BW4. The papier is refilled on a daily basis. When the printer is out of order (no paper / new toner), you can contact the secretariat <secretaries@strw.leidenuniv.nl>. As this is a faculty service, the secretaries need to contact the Service Desk.
+===Fixed Telephony===
+Observatory offices have one landline connected telephone per room. If you have questions about your phone number or how activate or to log into the telephone, contact Nancy Zhou <secretaries@strw.leidenuniv.nl>.
+===Access to Gorlaeus / additional access rights===
+The regular opening hours of Gorlaeus building are: **Monday to Friday from 07:00 to 20:00.**
+If you need extra access to the building:\\
 -	Ask your supervisor for permission;\\
 -	You have participated in the Introduction session of the Faculty and you are aware of the safety procedures;\\
--	Fill out a form to request 24/7 access at the secretariat; (bring your LUCard)\\
+-	Come to the Secretariat with your LU card. You will need to fill out a form to request additional access rights at the secretariat.
+Extra access rights can be granted on institute level for access during work days until 23:00, and in weekends between 08:00 to 18:00 hrs. If 24 hour-access is needed, this should be discussed with the institute manager, and additional approval of the form is needed from the faculty board.\\
+===Quiet rooms===
+If you would like to pray or meditate, you can use one of the quiet rooms from Faculty of Science. The nearest quiet room is in room CM.1.19. You can ask the secretariat to apply for the access right to your LUcard.
+===Lactation rooms for nursing mums ("Kolfkamers")===
+Room EM.4.03. You can ask the secretariat to apply for the access right to your LUcard.\\

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