STRWFAQ

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======Financial matters======

**Advance payment\\
Sending / receiving an invoice\\
Expense claim\\
Relocation expenses\\
Financial Shared Service Center (FSSC)**

Any questions about SAP-numbers, invoices, expense claims and travel insurance, please contact Robin Hölscher: ☎ 071-5278122, email: <imassist@strw.leidenuniv.nl>.\\

**Advance payment**\\
If you need an advance payment before you have received your first salary, this can be asked for with the PSSC.
An advanced payment for conferences can be requested via the Self Service.


**
Sending / receiving an invoice**\\
If you have placed an order, the invoice always needs to be addressed to the following address:\\
Leiden University\\
FAO Financial Shared Service Centre (FSSC)\\
PO Box 9500\\
2300 RA Leiden\\
The Netherlands\\

//Include reference: SAP number + contact person!//

If you receive a digital invoice in your own mailbox, please send it electronically on to: <facturen@assc.leidenuniv.nl>.
NB: make sure SAP number/contact name is included on invoice.

Payment condition Leiden University is standard 30 days.	 
If an invoice needs paying urgently, it is advisable to pre-pay the invoice and claim later (an advance payment can always be requested in SAP Self Service)

**Expense claim**\\
For questions about outstanding expense claims, contact FSSC (☎ 071-527 5555)

[[https://www.staff.universiteitleiden.nl/human-resources/conditions-of-employment-salary-and-allowance/allowances-and-expense-claims?cf=science&cd=leiden-observatory|Expense claims]]

NB: you can only submit your first expense claim after you have received your first salary. If you have made costs in the period before your first salary, you have to postpone your expense claim until after you have received your first salary, or you can submit a so-called PNIL form via this link: https://hop.leidenuniv.nl/sap/bc/ui5_ui5/sap/yul_dec_appl/index.html?sap-client=400&sap-language=EN 


**Relocation expenses**\\
A compensation for relocation expenses can be discussed before the start of your contract. Please contact Somayeh Morabbi if you have questions: secretaries@strw.leidenuniv.nl. 

**Financial Shared Services Centre (FSSC)**\\
The Financial Shared Serviced Centre is the organisational centre where all the university's financial payments, such at outgoing payments (account payable, salary payments) and incoming credits (such as accounts receivable) are registered/accounted for. 

The Service Point of FSSC will answer your questions about all financial-administrative services. The main cash office is also part of the FSSC Service Point. The FSSC office is located at Rapenburg 70, on the 2nd  floor in the C-wing (C2). 
 
Opening hours: Monday-Friday, 9:00-16:00 hrs. ☎ 071 527 5555; fssc@bb.leidenuniv.nl. 
For more general information see the [[https://www.staff.universiteitleiden.nl/finance-and-procurement/financial-services?cf=science&cd=leiden-observatory|FSSC website]].
STRWFAQ

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