User Tools

Site Tools


secr

This is an old revision of the document!


Facilities

FACILITIES
The Observatory secretariat manages a number of facilities for Observatory inhabitants. Main contact person for facilities is Monica Lamers, room Oort 465: mlamers@strw.leidenuniv.nl or secretaries@strw.leidenuniv.nl or phone 5737.

Meetings
Meeting rooms can only be booked by the secretaries.
The following rooms can be booked:
- 531 (Oort room, Oort building 5th floor) Please collect & return key to the secretariat
- 1104 (Huygens 11th floor, LU-card access only)
- 422 (Huygens 4th floor)
- 414 (Huygens 4th floor)

Please note that rooms 111 and 411 (computer class rooms) can only be booked by the Education Office.

If you need catering for your meeting, please send a detailed request to secretaries@strw.leidenuniv.nl, including SAP number. If you have questions regarding equipment in meeting rooms (beamers, conference phone, skype tool etc.), please contact the Observatory IT group: Eric van der Kraan, phone 8444 or helpdesk@strw.leidenuniv.nl
A conference phone is available in the Oort room and HL1104

Phones
Observatory offices have one landline connected telephone per room. If you have questions about your phone number or how activate or to log into the telephone, please contact Monica Lamers: mlamers@strw.leidenuniv.nl.

Kaiser Lounge
It is the responsibility of all at the Observatory to keep the Kaiser Lounge tidy. This includes loading/unloading dishwasher and returning trays, cutlery and dishes to the Huygens canteen downstairs.

You can store food and drinks in the fridge. Please label your items with your name. Please note that items that have passed the expiration date will be removed and thrown away. If you have a question about the pigeon holes, please contact Monica Lamers: mlamers@strw.leidenuniv.nl.

Office supplies/stationery
The Observatory secretariat has a supply of pens, pencils, notebooks, envelopes, staplers and staples, and the like. You can come in and fetch what you need when the door of the secretariat is open.

Office keys
If you need a key to an office, please contact Monica Lamers: mlamers@strw.leidenuniv.nl or walk by the secretariat.

Mail
If you want to send a standard letter by regular mail, you can put it in the tray on the shelf in the large cupboard in the Kaiser Lounge. The secretaries will take them down to the reception on the ground floor for you. Please make sure that you stick the Observatory barcode on the backside and the label with the return address on the front of your letter.

If you need to send a package by courier, please contact the secretariat. Make sure you have a SAP number for the costs involved.

Printers
When the printer (4th floor Oort or 5th floor Huygens) is out of order (no paper / new toner), please contact the secretariat. As this is a faculty service, the secretaries need to send an email to the Science Service Desk.

Office issues
For ordering replacement furniture / white board, etc. for your office, please contact Eric van der Kraan: phone 8444 or helpdesk@strw.leidenuniv.nl

For questions about necessary repairs in offices, please contact Monica Lamers: mlamers@strw.leidenuniv.nl or secretaries@strw.leidenuniv.nl

24/7 Access to Oort/Huygens building
The regular opening hours of the Oort/Huygens building are: Monday to Friday from 8am to 8pm.

If you need 24/7 access to the building:
- Ask your supervisor for permission;
- You have participated in the Introduction session of the Faculty and you are aware of the safety procedures;
- Fill out a form to request 24/7 access at the secretariat; (bring your LUCard)

secr.1598881813.txt.gz · Last modified: 2020/08/31 13:50 by verhoeven