Leids Kerkhoven-Bosscha Fonds

Submission of subsidy requests

Starting 2015 there are two fixed deadlines. These are March 1 and September 1. Subsidy requests must have been received before 12:00 on the above dates (or, if these are not weekdays: on the announced date).

The LKBF Board meets in March and September to discuss the requests, and allocations will be announced mid-March and mid-October, respectively.

For each deadline, only travel starting the month after is eligible for a subsidy, so for the deadline of September 1, only travel starting on or after October 1 is eligible, and for the deadline on March 1, only travel starting on or after April 1 is eligible.

Subsidy requests must be prepared and submitted via the electronic system accessible via the website.

A detailed budget (in euro's !) must be provided with the request, and this should show which other funding has been sought/obtained.

Subsidy requests for PhD thesis are in general awarded and paid out immediately, if the required bank information is provided and a proof of costs (bill from the printer) accompanies the reuqest.

How to use the electronic request system

  1. Make sure you are forwarded to the correct call, and that your browser did not auto-complete to a previous call!
  2. If you have used the system before, you can reuse the account. Note that your earlier requests are not visible in this call. If you use this system for the first time, create a new account & log in with your account.
  3. Go to 'User profile' and complete your information, in particular the Staff Status, and for PhD applicants the Supervisor Email also.
  4. Go to 'Subsidy requests' and under 'Add new request' select the type of subsidy you want to request and click 'Add'
  5. Fill out the necessary information to complete the request. You can save your work by clicking 'Submit changes'. You can submit your request by clicking 'Finalize'. You will receive an e-mail that your request has been received.
    You can edit saved-but-not-yet-submitted requests from the 'Subsidy requests' page. Submitted (finalized) requests can be viewed but not edited.

    After you finalize & submit a request, your institute manager will be asked automatically to approve the request. For PhD student, your supervisor will also be asked automatically to approve the request.  

For subsidies for the printing of a PhD thesis:
  1. Use the electronic system and the steps above (select 'thesis' from 'Subsidy requests') to generate a pdf of your request. Send this pdf, together with a pdf scan of the title page of your thesis and a pdf scan of the statement of expenses from the printing company by e-mai to lkbf@strw.leidenuniv.nl  
    There are no deadlines for thesis subsidies and these can be requested at any time during the year.

Dr. J. Brinchmann
Leids Kerkhoven-Bosscha Fonds
p/a Sterrewacht Leiden
Postbus 9513
2300 RA Leiden