STRWFAQ

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======SAP Self Service======

**SAP Self Service** is a digital system used by all University employees to manage a number of services, tasks, and applications concerning your personal state of affairs, such as your travel and expenses and time recording (if applicable). All Self Service applications are supported by Internet Explorer. It is therefore highly recommended that you use this browser. However, Firefox is a good alternative. If you experience technical problems, please contact the ISSC (☎ 8888).

You can arrange many HR matters yourself in Self Service. This includes booking and requesting permission for vacation, submitting travel and other expense claims, selecting flexible benefits in the terms of the employment individual choices model and viewing your pay slips.

You can log on to SAP by using the following link: https://sapepp.leidenuniv.nl/irj/portal/. The link of Self Service on the university website is only available inside the university domain. You can access the Self Service portal from another location through Remote Workplace. 

**You can manage the following in Self Service:**\\

** //Personal profile//**: 
You can change personal information here, such as your home address. However, some information can only be changed by the PSSC: ☎ 5555, <pssc-servicepunt@assc.leidenuniv.nl> \\

** //Ancillary activities//**: 
If you have ancillary activities, it is mandatory to register those in this application. 

** //Time recording//**: 
If you are working on a project that requires time recording, please contact Alina Vink: <avink@strw.leidenuniv.nl>. She will explain how it works. 

** //Flexible benefits (Individual Choice Model)//**: 
The university offers several offsets to their employees. With the offset of costs via the Choice Model, the costs (f.e. for a bicycle) are subtracted from your gross salary. Next, taxes are calculated over the lowered gross salary. Offsetting costs via the Choice Model creates a tax benefit, thereby increasing your net salary. Offsetting costs does not result in full reimbursement. Before you submit an application, make sure to read the applicable terms and conditions carefully.\\

More information about this can be found on the university website: https://www.staff.universiteitleiden.nl/human-resources/conditions-of-employment-salary-and-allowance/terms-of-employment-individual-choices-model?cf=science&cd=leiden-observatory\\

and on the Individual Choice Model knowledge item: https://helpdesk.universiteitleiden.nl/tas/public/ssp/content/detail/knowledgeitem?unid=0be4fc21978a4f78bfc966bb9c0019c3

** //Your payslips and annual tax statement//**:
You can find your payslip/salary specification for this month and all previous months of your employment in Self Service. The payslip is available from the day your salary is paid. You can find more details of the items in your payslips in the following link: https://helpdesk.universiteitleiden.nl/tas/public/ssp/content/detail/knowledgeitem?unid=eca4aa7bc3b4486da1cb5c2eae43abfb

The annual statement for the previous year is available in February/early March of the current year. You can download yours via Self Service. You can follow the instructions here: https://helpdesk.universiteitleiden.nl/tas/public/ssp/content/detail/knowledgeitem?unid=806a73867dbf4363aed0ed8406e170be
 

** //Holiday leave//**: For a 38-hour week you have 232 vacation hours per year. If you make use of the flexible hours option, you will have more or fewer vacation hours. If you work part-time, your vacation credit is proportionate to your contracted hours. If you are in salary scale 11 or above, you may choose to conclude a function-based contract.

You can book vacation hours through Self Service via Remote Workplace. Please find more information in the link: https://helpdesk.universiteitleiden.nl/tas/public/ssp/content/detail/knowledgeitem?unid=f5f8f06f0aaa4246a923b929341e666b


** //Expense claims//**: 
All expense claims have to be done in SAP Self Service. For more information, see Finances & Travel > expense claims.
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