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facilities:general

Facilities

The Observatory secretariat manages a number of facilities for Observatory inhabitants. Main contact person for facilities is Nancy Zhou, room Oort 465: secretaries@strw.leidenuniv.nl or ☎ 5737.

Kaiser Lounge

It is the responsibility of everyone at the Observatory to keep the Kaiser Lounge tidy. This includes loading/unloading dishwasher and returning trays, cutlery and dishes to the Huygens canteen downstairs.

You can store food and drinks in the fridge. Please label your items with your name. Warning: items that have passed the expiration date will be removed and thrown away.

If you have a question about the pigeon holes, contact the secretariat: secretaries@strw.leidenuniv.nl.

Office keys

If you need an office key, contact secretaries@strw.leidenuniv.nl or walk by the secretariat (Oort room 465).

Office equipment and stationary

For ordering replacement furniture / white board, etc. for your office, contact Eric van der Kraan: ☎ 8444 or helpdesk@strw.leidenuniv.nl

For questions about necessary repairs in offices, contact Nancy Zhou: secretaries@strw.leidenuniv.nl

The secretariat (room 465 Oort) has a wide range of office supplies, which you can use.

Meetings rooms

The following meeting rooms can be booked by the secretariat.
- 531 (Oort room, Oort building 5th floor - collect key at the secretariat)
- 1104 (Huygens 11th floor - LU-card access only)
- 422 (Huygens 4th floor)
- 414 (Huygens 4th floor)
- 111 (Huygens 1st floor, studio classroom)

If you have questions regarding equipment in meeting rooms (beamers, conference phone, skype tool etc.), contact the Observatory IT group: Eric van der Kraan, ☎ 8444 or helpdesk@strw.leidenuniv.nl
A conference phone is available in the Oort room and HL1104.

Catering

If you need catering for your meeting, send a detailed request to secretaries@strw.leidenuniv.nl, including SAP number.

Letters & Packages

If you want to send a standard letter by regular mail, you can put it at the Reception in the Huygens building on the ground floor. Make sure that you stick the Observatory barcode on the backside and the label with the return address on the front of your letter.

If you need to send a package by courier, contact the Secretariat. Make sure you have a SAP number for the costs involved.

You can contact Nancy Zhou for sending out posts and packages secretaries@strw.leidenuniv.nl.

Printers

When the printer (4th floor Oort or 5th floor Huygens) is out of order (no paper / new toner), you can contact the secretariat secretaries@strw.leidenuniv.nl. As this is a faculty service, the secretaries need to contact the Service Desk.

Fixed Telephony

Observatory offices have one landline connected telephone per room. If you have questions about your phone number or how activate or to log into the telephone, contact Nancy Zhou secretaries@strw.leidenuniv.nl.

Access to Oort/Huygens building / additional access rights

The regular opening hours of the Oort/Huygens building are: Monday to Friday from 07:00 to 20:00.

If you need extra access to the building:
- Ask your supervisor for permission;
- You have participated in the Introduction session of the Faculty and you are aware of the safety procedures;
- Come to the Secretariat with your LU card. You will need to fill out a form to request additional access rights at the secretariat.

Extra access rights can be granted on institute level for access during work days until 23:00, and in weekends between 08:00 to 18:00 hrs. If 24 hour-access is needed, this should be discussed with the institute manager, and additional approval of the form is needed from the faculty board.

Quiet rooms

If you would like to pray, or meditate, you can use one of the quiet rooms from Faculty of Science. The nearest quiet room is in Snellius room 201A. You can ask the secretariat to apply for the access right to your LUcard.

Lactation rooms for nursing mums ("Kolfkamers")

Faculty of Science has 3 private rooms that can be used by breastfeeding employees (access with LUCard). You can ask the secretariat to apply for the access right to your LUcard.
- Snellius building - room 206A2
- Gorlaeus building - room EM 4.07
- LMUY (in Gorlaeus building) - room 10.21d and L112

facilities/general.txt · Last modified: 2024/02/23 10:57 by nzhou