facilities:general
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facilities:general [2023/07/18 14:50] nzhou |
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| ======Facilities====== | ======Facilities====== | ||
| - | The Observatory secretariat manages a number of facilities for Observatory inhabitants. | + | The Observatory secretariat manages a number of facilities for Observatory employees (scientific staffs, PhDs, postdocs, support). |
| - | Main contact for facilities is Nancy Zhou, room Oort 465: <secretaries@strw.leidenuniv.nl> or ☎ 5737.\\ | + | Main contact person for facilities is Nancy Zhou, room BE.4.02: <secretaries@strw.leidenuniv.nl> or ☎ 5737.\\ |
| - | ===Kaiser Lounge=== | + | ===Pantries=== |
| - | It is the responsibility of all at the Observatory to keep the Kaiser Lounge tidy. This includes loading/unloading dishwasher and returning trays, cutlery and dishes to the Huygens canteen downstairs. | + | There are three pantries within the Observatory that can be used. BW.3.38a on the third floor; BW.4.38a & BM.4.23 (Kaiser Lounge) on the fourth floor. |
| - | You can store food and drinks in the fridge. Please label your items with your name. Warning: items that have passed the expiration date will be removed and thrown away. | + | Each pantry is facilitated with a coffee machine, a dish washer and a fridge. The secretaries refill tea bags, dishwash tablets, dishwash liquid, sugar, creamer and dishcloth regularly. |
| - | + | ||
| - | If you have a question about the pigeon holes, contact the secretariat: <secretaries@strw.leidenuniv.nl>. | + | It is the responsibility of **everyone** at the Observatory to keep the pantries tidy. This includes doing your own dishes, loading/unloading dishwasher and returning trays, cutlery and dishes to the canteen downstairs. Please do not leave dirty dishes and cutleries in the sink. |
| + | You can store food and drinks in the fridge. Warning: items that have passed the expiration date will be removed and thrown away. | ||
| - | **Office keys**\\ | ||
| - | If you need an office key, contact <secretaries@strw.leidenuniv.nl> or walk by the secretariat (Oort room 465). | ||
| - | **Office equipment and stationary**\\ | + | ===Office equipment and stationary=== |
| For ordering replacement furniture / white board, etc. for your office, contact Eric van der Kraan: ☎ 8444 or <helpdesk@strw.leidenuniv.nl>\\ | For ordering replacement furniture / white board, etc. for your office, contact Eric van der Kraan: ☎ 8444 or <helpdesk@strw.leidenuniv.nl>\\ | ||
| For questions about necessary repairs in offices, contact Nancy Zhou: <secretaries@strw.leidenuniv.nl> | For questions about necessary repairs in offices, contact Nancy Zhou: <secretaries@strw.leidenuniv.nl> | ||
| - | The secretariat (room 465 Oort) has a wide range of office supplies, which you can use.\\ | + | The secretariat (room BE.4.02) has a wide range of office supplies, which you can use.\\ |
| - | **Meetings & Catering**\\ | + | ===Meetings rooms=== |
| - | The following meeting rooms can be booked by the secretariat.\\ | + | There are several meeting rooms in the Observatory area specifically for ourselves and several general purpose meeting rooms elsewhere in the building. |
| - | - 531 (Oort room, Oort building 5th floor - collect key at the secretariat)\\ | + | You can either have our secretariat book you a room, our you can do it yourself. |
| - | - 1104 (Huygens 11th floor - LU-card access only)\\ | + | |
| - | - 422 (Huygens 4th floor)\\ | + | |
| - | - 414 (Huygens 4th floor)\\ | + | |
| + | Overview of meeting rooms and manual: | ||
| + | https://helpdesk.strw.leidenuniv.nl/wiki/doku.php?id=strw:meetingroom | ||
| - | Please note that rooms 111 can only be booked via the Education Office: <eduassist@strw.leidenuniv.nl>. | + | If you have questions regarding equipment in meeting rooms (beamers, conference phone, skype tool etc.), contact the Observatory IT group: Eric van der Kraan, ☎ 8444 or <helpdesk@strw.leidenuniv.nl>\\ |
| + | |||
| + | ===Catering=== | ||
| If you need catering for your meeting, send a detailed request to <secretaries@strw.leidenuniv.nl>, including SAP number. | If you need catering for your meeting, send a detailed request to <secretaries@strw.leidenuniv.nl>, including SAP number. | ||
| - | If you have questions regarding equipment in meeting rooms (beamers, conference phone, skype tool etc.), contact the Observatory IT group: Eric van der Kraan, ☎ 8444 or <helpdesk@strw.leidenuniv.nl>\\ | ||
| - | A conference phone is available in the Oort room and HL1104. | ||
| ===Letters & Packages=== | ===Letters & Packages=== | ||
| - | If you want to send a standard letter by regular mail, you can put it at the Reception in the Huygens building on the ground floor. Make sure that you stick the Observatory barcode on the backside and the label with the return address on the front of your letter. | + | If you want to send a standard letter by regular mail, you can put it at the Reception in the Huygens building on the ground floor. Make sure that you stick the Observatory barcode on the backside and the label with the return address on the front of your letter. These can be collected at the Secretariat. |
| - | If you need to send a package by courier, contact the Reception on the ground floor. Make sure you have a SAP number for the costs involved. | + | If you need to send a package by courier, contact the Secretariat. Make sure you have a SAP number for the costs involved. |
| - | **Printers**\\ | + | You can contact Nancy Zhou for sending out posts and packages <secretaries@strw.leidenuniv.nl>. |
| - | When the printer (4th floor Oort or 5th floor Huygens) is out of order (no paper / new toner), you can contact the secretariat <secretaries@strw.leidenuniv.nl>. As this is a faculty service, the secretaries need to send an email to the Service Desk. | + | |
| + | |||
| + | ===Printers=== | ||
| + | The printers locate in BW3 and BW4. The papier is refilled on a daily basis. When the printer is out of order (no paper / new toner), you can contact the secretariat <secretaries@strw.leidenuniv.nl>. As this is a faculty service, the secretaries need to contact the Service Desk. | ||
| ===Fixed Telephony=== | ===Fixed Telephony=== | ||
| - | Observatory offices have one landline connected telephone per room. If you have questions about your phone number or how activate or to log into the telephone, contact Nancy Zhou: <secretaries@strw.leidenuniv.nl>. | + | Observatory offices have one landline connected telephone per room. If you have questions about your phone number or how activate or to log into the telephone, contact Nancy Zhou <secretaries@strw.leidenuniv.nl>. |
| - | **Access to Oort/Huygens building / additional access rights**\\ | + | ===Access to Gorlaeus / additional access rights=== |
| - | The regular opening hours of the Oort/Huygens building are: Monday to Friday from 8am to 8pm. | + | The regular opening hours of Gorlaeus building are: **Monday to Friday from 07:00 to 20:00.** |
| If you need extra access to the building:\\ | If you need extra access to the building:\\ | ||
| - Ask your supervisor for permission;\\ | - Ask your supervisor for permission;\\ | ||
| - You have participated in the Introduction session of the Faculty and you are aware of the safety procedures;\\ | - You have participated in the Introduction session of the Faculty and you are aware of the safety procedures;\\ | ||
| - | - Fill out a form to request additional access rights at the secretariat; (bring your LUCard). Extra access rights can be granted on institute level for access during work days until 11 pm, and in weekends between 8 am until 6 pm. If 24 hour-access is needed, this should be discussed with the institute manager, and additional approval of the form is needed from the faculty board.\\ | + | - Come to the Secretariat with your LU card. You will need to fill out a form to request additional access rights at the secretariat. |
| + | |||
| + | Extra access rights can be granted on institute level for access during work days until 23:00, and in weekends between 08:00 to 18:00 hrs. If 24 hour-access is needed, this should be discussed with the institute manager, and additional approval of the form is needed from the faculty board.\\ | ||
| - | **Quiet rooms**\\ | + | ===Quiet rooms=== |
| - | If you would like to pray, or meditate, you can use one of the quiet rooms from Faculty of Science. The nearest quiet room is in Snellius room 201A. You can ask the secretariat to apply for the access right to your LUcard. | + | If you would like to pray or meditate, you can use one of the quiet rooms from Faculty of Science. The nearest quiet room is in room CM.1.19. You can ask the secretariat to apply for the access right to your LUcard. |
| - | **Lactation rooms for nursing mums ("Kolfkamers")**\\ | ||
| - | Faculty of Science has 3 private rooms that can be used by breastfeeding employees (access with LUCard). \\ | ||
| - | - Snellius building - room 206A2 \\ | ||
| - | - Gorlaeus building - room EM 4.07 \\ | ||
| - | - LMUY (in Gorlaeus building) - room 10.21d and L112\\ | ||
| - | You can ask the secretariat to apply for the access right to your LUcard. | + | ===Lactation rooms for nursing mums ("Kolfkamers")=== |
| + | Room EM.4.03. You can ask the secretariat to apply for the access right to your LUcard.\\ | ||
facilities/general.1689691859.txt.gz · Last modified: 2023/07/18 14:50 by nzhou
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