finance:business
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finance:business [2022/11/25 11:55] balkestein |
finance:business [2024/01/24 15:30] (current) holscher |
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| All airline tickets must be purchased through travel agency Uniglobe. | All airline tickets must be purchased through travel agency Uniglobe. | ||
| At the start of you contract we will inform Uniglobe that you are an authorized booker of Leiden University. Uniglobe will mail you a login and instructions for their online travel tool: https://www.gtp-marketplace.com/identity/login?signin=c8731bac12ab86f31821d7f679cf7194#/flights/search | At the start of you contract we will inform Uniglobe that you are an authorized booker of Leiden University. Uniglobe will mail you a login and instructions for their online travel tool: https://www.gtp-marketplace.com/identity/login?signin=c8731bac12ab86f31821d7f679cf7194#/flights/search | ||
| - | If you have not received a login, please contact the STRW secretariat <secretariat@strw.leidenuniv.nl>. | + | If you have not received a login, please contact the STRW secretariat <secretaries@strw.leidenuniv.nl>. |
| With the reservation of a flight or train ticket you have to mention the SAP number that should be used for the costs.\\ | With the reservation of a flight or train ticket you have to mention the SAP number that should be used for the costs.\\ | ||
| - | If you do not know the SAP number you should use, please contact Nuray Koc, <koc@strw.leidenuniv.nl>. The University is billed directly, you do not need to pay in advance. | + | If you do not know the SAP number you should use, please contact Robin Hölscher, <imassist@strw.leidenuniv.nl>. The University is billed directly, you do not need to pay in advance. |
| Please note that Leiden University does not cover any expenses of a partner traveling with you. | Please note that Leiden University does not cover any expenses of a partner traveling with you. | ||
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| **Travel insurance**\\ | **Travel insurance**\\ | ||
| - | Employees going on business trips must have installed the Chubb Travel App during a business trip. This is important because of the University’s collective travel insurance scheme. Please check the university website for more information: https://www.staff.universiteitleiden.nl/human-resources/conditions-of-employment-salary-and-allowance/business-travel/work-related-travel-insurance/science/leiden-observatory?cf=science&cd=leiden-observatory or contact Beatrix Pehleman, <bam.pehlemann@bb.leidenuniv.nl> | + | Employees going on business trips can make use of the University’s collective travel insurance scheme. This means that you do not have to take out your own business travel insurance when travelling abroad for your work. The University has taken out collective travel insurance via ACE. |
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| + | Employees going on business trips must install the Chubb Travel App during a business trip. This is important because of the University’s collective travel insurance scheme. Please check the university website for more information: https://www.staff.universiteitleiden.nl/human-resources/conditions-of-employment-salary-and-allowance/business-travel/work-related-travel-insurance/science/leiden-observatory?cf=science&cd=leiden-observatory or contact Beatrix Pehleman, <bam.pehlemann@bb.leidenuniv.nl> | ||
| **Reimbursement travel expenses**\\ | **Reimbursement travel expenses**\\ | ||
| - | All expense claims have to be done via SAP Self Service. You are always requested to fill in a SAP-number. This is an administrative number used to allocate your costs. It can be provided by your supervisor or the project administrator. If you In the ‘Subject’ field, please enter the date, destination and the name of the meeting. | + | All expense claims for employees with a paid contract at Leiden Observatory have to be done via SAP Self Service. If you work for the University but are not an employee, you can still submit a claim for certain expenses. Do this by filling in an electronic claim form that you can find online: https://hop.leidenuniv.nl/sap/bc/ui5_ui5/sap/yul_dec_appl/index.html?sap-client=400&sap-language=EN . Attach proof of purchase for everything that you wish to have reimbursed. Remember to scan your receipts beforehand. The activity holder and budget holder of the department for which you work must approve your claim. |
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| + | You are always requested to fill in a SAP-number. This is an administrative number used to allocate your costs. It can be provided by your supervisor or the project administrator. If you In the ‘Subject’ field, please enter the date, destination and the name of the meeting. | ||
| The date format in the SAP system is dd.mm.yyyy. You can also leave out the dots and enter 01052015, for example. Time can also be inserted without punctuation, for example 730 (becomes 7:30) or by using a colon, 7:30. After entering the date and time, first press <ENTER> before you go on. This way the system checks your date and time specification. | The date format in the SAP system is dd.mm.yyyy. You can also leave out the dots and enter 01052015, for example. Time can also be inserted without punctuation, for example 730 (becomes 7:30) or by using a colon, 7:30. After entering the date and time, first press <ENTER> before you go on. This way the system checks your date and time specification. | ||
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| **Advance payment**\\ | **Advance payment**\\ | ||
| - | If you need an advance payment for a business trip before you have received your first salary and you do not have access to SAP Self Service, please contact Robin Hölscher (holscher@strw.leidenuniv.nl>. She will assist you in in making a request. Please remember to hand in your expense claim with Robin after your trip (don’t forget to keep the receipts). When you have access to SAP Self Service, you can request an advance payment there. | + | If you need an advance payment for a business trip before you have received your first salary and you do not have access to SAP Self Service, please contact Robin Hölscher <imassist@strw.leidenuniv.nl>. She will assist you in in making a request. Please remember to hand in your expense claim with Robin after your trip (don’t forget to keep the receipts). When you have access to SAP Self Service, you can request an advance payment there. |
finance/business.1669377330.txt.gz · Last modified: 2022/11/25 11:55 by balkestein
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